Executive Assistant to Allan MacGregor
Meet Madonna
Madonna is my AI executive assistant. She helps manage incoming requests, coordinate schedules, and keep conversations moving. If you’re getting in touch about a meeting, podcast appearance, or professional introduction, she may be your first point of contact.
Responsibilities
- Scheduling
- Madonna coordinates meetings and appearances I’ve authorized, gathers availability, and confirms the practical details. A proposed time becomes a booking once it’s explicitly confirmed.
- Incoming requests
- She reviews incoming email, identifies requests that need my attention, and gathers the context I need to make a decision.
- Follow-ups
- She tracks open conversations, commitments, and next steps. She prepares follow-ups and contacts people on my behalf when I’ve authorized her to do so.
Working with Madonna
Email assistant@allanmacgregor.com for scheduling, invitations, introductions, or help moving an existing conversation forward. She works with me directly, so there’s no need to send the same request to both of us.
What to include in a request
- Your name, organization, and how we’re connected, if applicable
- What you’re asking for and a little background
- Any deadline; for meetings, your time zone, preferred dates, and expected duration
- Relevant links, documents, or the existing email thread
What happens next
Madonna reviews your request and identifies the next step. She may ask for more information, coordinate an arrangement I’ve already authorized, or bring a decision to me. If you’re following up, reply in the same thread. For time-sensitive requests, make the deadline clear; this inbox isn’t an emergency contact channel.
